XAIO vs QuickBooks
QuickBooks is global. XAIO is Australian to the bone.
QuickBooks serves millions of businesses worldwide. XAIO is built for exactly one country. Australia, with BAS, STP Phase 2 and Payday Super at the centre rather than the edge.
Is XAIO an alternative to QuickBooks?
Yes, for Australian small businesses, XAIO covers invoicing, bank feeds, reconciliation, GST and BAS, and includes payroll, rostering and an AI bookkeeper in one AUD-inclusive subscription. QuickBooks remains a fair pick for globally-oriented businesses or those attached to Intuit’s ecosystem.
QuickBooks
- Roster
- Timesheet
- Export, then sync. The seam
- Pay run
- Ledger
- BAS
Three products · three logins · three bills
XAIO
- Roster
- Timesheet
- Pay run
- Ledger
- BAS
One system · entered once
Side by side.
| XAIO Business Suite | QuickBooks | |
|---|---|---|
| Accounting, GST & BAS preparation | ||
| Payroll with STP Phase 2 | Built in, lodgement launches with ATO DSP registration | Via Employment Hero in Australia |
| Rosters, timesheets & clock-ins | Built in | Via add-ons |
| AI that drafts and never auto-sendsPulse proposes; a person approves. Full audit trail. | Pulse, included in every plan | See vendor |
| Products needed for books + payroll + rosters | One | Core product + add-ons |
| Pricing model for extra payroll employees | $20 blocks of 10 on Business Suite | Per plan tier |
Honest comparison
Who should stay on QuickBooks
Stay on QuickBooks if:
- Your business operates across countries and you want one global ledger.
- You rely on Intuit ecosystem tools or a US-based advisor.
- You need features specific to QuickBooks’ larger plans that XAIO doesn’t target.
Still with us? Then the switch is probably worth a look.
FAQ
Questions, answered.
Is XAIO a full alternative to QuickBooks?
For Australian small businesses, yes: XAIO covers the accounting core, invoicing, bank feeds via open banking (CDR), reconciliation, GST and BAS preparation, and includes payroll, rostering, an employee app and Pulse AI in the same subscription rather than as paid add-ons. STP Phase 2 lodgement launches with our ATO Digital Service Provider registration.
Can I import my data from QuickBooks?
Yes. XAIO imports contacts, your chart of accounts and balances from CSV exports, so you can switch mid financial year without losing history.
How is XAIO priced?
Three plans in AUD including GST: Grow $38 · Pro $78 · Business Suite $118 a month. Business Suite adds payroll employees in blocks of 10 for $20 a month. Launch pricing is 50% off for 24 months, and self-serve sign-up is not open yet. You register your interest.
Switch without losing history.
CSV import from Xero, MYOB and QuickBooks, contacts, chart of accounts and balances, without waiting for 30 June.