Replace the stack
Two products, two logins, and a sync that breaks.
Xero and Deputy are both good at their halves. The cost is the seam: hours exported from one product into the other, two bills, and a sync you notice only when it fails. XAIO runs the whole flow, roster, timesheet, pay run, ledger, BAS, as one number that never gets re-keyed.
Can XAIO replace Xero and Deputy together?
Yes. XAIO combines the accounting Xero handles and the rostering and timesheets Deputy handles into one product with one login and one bill. At 10 payroll employees the verified stack price is $239/month against XAIO Business Suite at $118, AUD including GST.
Replace the stack
- Roster
- Timesheet
- Export, then sync. The seam
- Pay run
- Ledger
- BAS
Three products · three logins · three bills
XAIO
- Roster
- Timesheet
- Pay run
- Ledger
- BAS
One system · entered once
Side by side.
| XAIO Business Suite | Xero + Deputy | |
|---|---|---|
| Products, logins and bills | One | Two of each |
| Roster → timesheet → pay run → ledger → BAS | One flow, one number | Exported across a sync |
| Payroll with STP Phase 2 | Built in, lodgement launches with ATO DSP registration | In Xero |
| Rosters, timesheets & clock-ins | Built in | In Deputy |
| AI that drafts and never auto-sends | Pulse, included | See vendors |
| Verified price at 10 payroll employees (August 2026)That’s $121/mo, $2904 over 24 months. | $118/mo incl. GST | $239/mo combined |
Honest comparison
Who should keep the stack
Keep Xero + Deputy if:
- You need multi-currency accounting. That’s Xero territory and XAIO doesn’t offer it.
- Your workforce needs run past 200 staff or into enterprise scheduling. Deputy goes deeper there.
- Your advisor’s workflow is built around Xero and the seam has never actually bitten you.
Still with us? Then the switch is probably worth a look.
FAQ
Questions, answered.
What breaks when a payroll sync fails?
Typically the hours: a shift edited after export, a timesheet that never lands, or a double-up when the sync retries. Someone re-keys data to fix it, and the ledger stops matching the roster. In XAIO there is no export, the pay run reads the same record the roster wrote.
Can I import my data from the Xero + Deputy stack?
Yes. XAIO imports contacts, your chart of accounts and balances from CSV exports, so you can switch mid financial year without losing history.
How is XAIO priced?
Three plans in AUD including GST: Grow $38 · Pro $78 · Business Suite $118 a month. Business Suite adds payroll employees in blocks of 10 for $20 a month. Launch pricing is 50% off for 24 months, and self-serve sign-up is not open yet. You register your interest.
Switch without losing history.
CSV import from Xero, MYOB and QuickBooks, contacts, chart of accounts and balances, without waiting for 30 June.